Terms and Conditions

Service terms for Iron Crown Notary mobile notary services in Dallas–Fort Worth, including fees, cancellation, signer requirements and records.

Last updated: October 3, 2026

1. Service Scope

Iron Crown Notary is a mobile notary and document-support brand of The Iron Crown Collective, LLC, operated under the direction of Shelly Hunt, Founder and Principal. Notary services include estate document execution and correctional facility notarizations across the Dallas–Fort Worth area. We also provide attorney-directed legal administrative support.

Government contracting and HR and HRIS operations management engagements are covered by a separate written agreement.

Iron Crown Notary does not provide legal advice. Information about professional credentials and background screening is available on request.

2. Fees and Pricing

Texas sets the maximum fee for a notarial act. Under Texas Government Code Section 406.024 a notary may charge up to $10 for the first signature and $1 for each additional signature when taking the acknowledgment or proof of a deed or other written instrument. A notary may charge up to $10 for administering an oath or for another notarial act not otherwise listed. That section also directs the Secretary of State to adjust these amounts once every five years.

All quotes are provided verbally and confirmed in writing by invoice before service. Payment is due at the time of booking.

Travel and administrative charges are separate from the fee for the notarial act and are quoted separately:

Primary service area ($50 travel fee): Farmers Branch, Carrollton, Addison, Coppell, Las Colinas, Grapevine, Southlake and The Colony
Extended service area ($75 travel fee): All other areas within Dallas–Fort Worth
Attorney-directed administrative support: Quoted individually based on scope and urgency
Correctional facility coordination: Facility access fees and coordination charges quoted per appointment

Travel and administrative fees are non-refundable once confirmed. Completion of a notarization does not guarantee that a receiving party such as a court, financial institution or government agency will accept a document.

3. Payment Terms

Payment must be received at the time of booking to secure your appointment. We accept cash, check, card and digital payment. An invoice is provided for your records. All fees are non-refundable once the appointment is confirmed.

4. Cancellation and Rescheduling

Appointments cancelled within 24 hours of the scheduled time are subject to the full service fee. One reschedule is permitted at no additional charge with 24 hours’ notice. After the first reschedule no further rescheduling is allowed and all fees are non-refundable.

5. Signer Requirements

Iron Crown Notary performs in-person notarizations only and does not offer online notarization. All signers must appear in person at the time of notarization. Under Texas Government Code Section 406.0091 a notary commits an offense by performing a notarization with knowledge that the signer did not personally appear. That offense was added by Senate Bill 693, effective September 1, 2025.

Signers must provide valid photo identification. Under 1 Texas Administrative Code Section 87.50 a notary may not record in the record book an identification number assigned by a governmental agency. Iron Crown Notary does not record identification numbers.

Signers confirm they understand (1) the purpose and effect of the notarization, (2) that notarization does not constitute legal advice and (3) that receiving parties such as banks, courts and agencies determine their own acceptance criteria for notarized documents.

6. Document Requirements

Clients are responsible for providing complete and legible documents at the time of appointment. Iron Crown Notary does not edit, alter or complete documents. Iron Crown Notary does not provide legal advice about document sufficiency or acceptance.

Notarization does not guarantee that a receiving party will accept a document. If a receiving party rejects a notarized document, all fees are non-refundable.

7. Geographic Service Area

Iron Crown Notary serves these primary service area cities at the $50 travel rate: Farmers Branch, Carrollton, Addison, Coppell, Las Colinas, Grapevine, Southlake and The Colony. Other locations in the Dallas–Fort Worth area are available at the $75 travel rate. Quotes for locations outside the Dallas–Fort Worth metroplex are provided on request.

8. Record Retention and Compliance

Iron Crown Notary keeps notarial records as Texas Government Code Section 406.014 requires, including retention until the 10th anniversary of the date of notarization under subsection (g). Records are stored securely.

Iron Crown Notary is commissioned by the Texas Secretary of State and follows the Texas notary laws and rules listed on the Secretary of State notary page.

9. Insurance and Bond

Iron Crown Notary maintains the $10,000 notary bond required by Texas Government Code Section 406.010 along with $200,000 Errors and Omissions insurance, $1,000,000 per occurrence and $2,000,000 aggregate General Liability coverage and Cyber Liability insurance. These protections apply to professional negligence and operational risks within the scope of our services.

10. Limitation of Liability

Iron Crown Notary’s liability is limited to the amount of fees paid for the specific service in question. Iron Crown Notary is not responsible for the consequences of document rejection by third parties, loss of business or indirect damages arising from the use or non-use of notarial services.

11. Disclaimer of Legal Advice

Iron Crown Notary does not provide legal advice. A notarization certifies only that the signer appeared in person, provided valid identification and signed the document of their own volition. Notarization does not certify the legality, validity or accuracy of the content of a document. Legal administrative support and HR support are administrative only. For legal questions consult a licensed Texas attorney.

12. Governing Law

These Terms and Conditions are governed by the laws of the State of Texas. Any dispute will be resolved in the state or federal courts of Dallas County, Texas.

13. Entire Agreement

These Terms and Conditions are the entire agreement between you and Iron Crown Notary for the services described here. They replace any prior agreements, understandings or representations.

14. Changes to Terms

Iron Crown Notary may modify these Terms and Conditions at any time. Changes are effective when posted to this page. Existing clients receive notice when a material change occurs.